ASYAD - 0055 - Senior Support Services Specialist
MAIN PURPOSE:
The Senior Support Services Specialist provides and delivers administrative support for General Administration Department activities, and he is responsible for organizing, coordinating and performing a variety of day to day administrative tasks regarding the internal operations of ASYAD's.
Description
- Manage travel plans, airline reservations, lodging accommodations, rental cars and other travel-related needs between travel agencies and General Administration Department for employees administrative activity.
- Reviews and reconciles General Services requests/proceses to ensure accuracy, completeness before proceeding with billing accounts.
- Works with the Manager & other senior management to enhance office environments and maintain employee’s satisfactions & experiences
- The ability to provide expert level administrative support to senior level managers with an emphasis on reliability, accuracy and timeliness.
- Ability to retain knowledge of Administrative practices, policies, procedures and processes in the Government Entities related to Visa's, CR's, LC's and other relevant tasks.
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Excellent communication skills (written and oral) with an ability to interact effectively with higher level personnel regarding a broad range of topics, including sensitive and confidential matters.
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Follow up all work procedures are strictly adhered to at different stages of the process.
- Strong administrative skills including knowledge of electronic calendar tools, office productivity software, problem resolution, organization, and activity coordination.
- Proven ability to take appropriate initiative, organize and coordinate multiple tasks and projects within a fast paced and changing environment.
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Drafts correspondence, reports and other documents; proofs/edits documents for accuracy, content and format.
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Assists department manager in maintaining general department activities such as employees requests, purchasing, storekeeping, public relations and office management.
MAIN CHALLENGE
- Apply office management and administrative principles on a wide variety of work projects and assignments.
- Effectively apply organizational and time management systems and problem-solving and analytical skills to the work.
- Work with multiple projects/deadlines and daily tasks, prioritizing tasks and project completion accordingly while remaining flexible and accommodating.
- Multi-task, work independently, take initiative, and maintain a high level of organizational practices.
QUALIFICATION, EXPERIENCE AND SKILLS
Qualification:
- A bachelor's degree in Business Administration or equivalent major
Experience:
- Minimum 4 years field experience in Office management, Administrative affairs, Support Services.
Skills:
- Advanced skills with Microsoft Office Suite (in particular, Outlook, Word, Excel, PowerPoint).
- Excellent communication and organizational skills.
- Ability to maintain confidentiality on sensitive matters.
- Ability to evaluate complex proposals received from individuals/department.
- Ability to evaluate complex proposals received from suppliers.
- Strong ethics.
- Analytical & problem-solving orientation.
- Excellent interpersonal skills.
- Ability to organize, prioritize and manage work with minimal supervision and to meet deadlines.
Interested applicants are invited to submit their resumes at hr@asyad.om, no later than Sunday 17 February 2019.
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